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Construction Site

At-A-Glance
Detailed Service
Checklist

Pre-Qualification/Onboarding

  1. Subcontractor Application Review

    • Evaluate subcontractor applications for completeness and accuracy.

  2. Background Checks and Verification

    • Conduct background checks on subcontractors, including safety records, performance history, and financial stability.

    • Verify licenses, certifications, and compliance with industry standards.

  3. Insurance and Bonding Verification

    • Ensure that subcontractors have the necessary insurance coverage and bonding as per project requirements.

  4. Documentation Collection and Management

    • Collect and organize essential documents such as W-9 forms, safety manuals, OSHA certifications, and compliance forms.

    • Establish a centralized document repository for easy access and reference.

  5. Compliance Checks

    • Verify adherence to labor laws, environmental regulations, and local government requirements.

    • Conduct E-Verify checks and ensure compliance with hiring practices.

  6. Safety and Training Verification

    • Confirm that subcontractors and their workers have completed necessary safety and compliance training.

    • Track certifications and provide refresher courses as needed.

  7. Financial and Risk Assessment

    • Assess subcontractors' financial health to ensure they can complete the project without financial risk.

    • Evaluate bonding capacity and any potential liability risks.

  8. Contract Review and Compliance Alignment

    • Review subcontractor agreements for compliance with contract terms, timelines, and deliverables.

    • Ensure subcontractors understand project-specific requirements and expectations.

  9. Performance Evaluation Criteria Setup

    • Establish performance benchmarks and set up evaluation criteria to monitor subcontractor performance throughout the project.

  10. Orientation and Project Familiarization

    • Provide an orientation to introduce subcontractors to the project's scope, site-specific requirements, safety protocols, and communication procedures.

  11. Pre-Qualification Database Management

    • Create and maintain a database of pre-qualified subcontractors for future projects.

    • Track expiration dates for licenses, insurance, and certifications for requalification.

  12. Compliance Audit Preparation

    • Prepare for and support audits by ensuring all subcontractor documentation is current and readily accessible.

  13. Communication and Coordination Assistance

    • Coordinate communication between subcontractors and project managers to ensure alignment on project milestones, updates, and adjustments.

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With these pre-qualification and onboarding services, we aim to ensure that each subcontractor meets rigorous compliance standards, minimizing risks and facilitating a smooth project flow from start to finish.

Labor Compliance

  1. Labor Compliance Program Development

    • Design and implement customized labor compliance programs based on project scope and regulatory requirements.

  2. Prevailing Wage Monitoring and Compliance

    • Track and verify that subcontractors are paying prevailing wages according to federal, state, and local laws.

    • Provide assistance with prevailing wage rate updates and compliance.

  3. Certified Payroll Reporting

    • Prepare, review, and submit certified payroll reports to ensure accuracy and adherence to legal standards.

    • Monitor weekly payroll submissions for subcontractors to maintain compliance.

  4. Subcontractor Compliance Audits

    • Conduct periodic audits of subcontractors to confirm compliance with wage, hour, and benefit requirements.

    • Document and report any discrepancies or violations.

  5. Apprenticeship Program Compliance

    • Verify that subcontractors meet apprenticeship ratios and requirements.

    • Track apprenticeship participation to support compliance with project standards and regulations.

  6. Employee Classification Verification

    • Ensure proper employee classification to prevent misclassification of workers as independent contractors.

    • Confirm workers are classified correctly for wage and tax purposes.

  7. On-Site Labor Compliance Monitoring

    • Perform on-site compliance checks to verify that labor standards are being upheld during construction.

    • Monitor for compliance with OSHA and other safety standards.

  8. E-Verify and Eligibility Verification

    • Conduct E-Verify checks for subcontractors to confirm worker eligibility for employment. terms, timelines, and deliverables.

    • Verify documentation for right-to-work and eligibility compliance.

  9. Labor Law Posting and Notifications

    • Ensure that required labor law postings are displayed on-site.

    • Provide updates and notices for changes in labor laws affecting construction sites.

  10. Payroll and Fringe Benefit Verification

    • Review subcontractor payroll records for compliance with fringe benefit requirements under Davis-Bacon or other labor standards. 

    • Confirm that fringe benefits are appropriately calculated and documented.

  11. Documentation and Record-Keeping

    • Manage and maintain all labor compliance documentation for easy access during audits or inspections.

    • Implement a document tracking system for certifications, licenses, and expiration dates.

  12. Audit and Inspection Preparation

    • Prepare subcontractors and staff for external audits and inspections by ensuring all records are compliant and readily available.

    • Support audit responses and supply necessary documentation.

  13. Conflict Resolution and Mediation

    • Address any labor compliance disputes between contractors, subcontractors, or employees.

    • Act as a mediator to resolve issues related to wage disputes, safety concerns, and compliance discrepancies.

  14. Regular Compliance Training and Education

    • Provide ongoing training for subcontractors and workers on labor laws, compliance practices, and safety regulations.​

    • Conduct workshops on best practices for maintaining compliance throughout the project lifecycle.

  15. Reporting and Compliance Documentation

    • Prepare and submit required compliance reports to relevant regulatory bodies.​

    • Ensure timely submission of all compliance-related documents to avoid project delays and penalties.

  16. Monitoring of Equal Employment Opportunity (EEO) Compliance

    • ​Ensure that all hiring practices and employment policies meet EEO requirements.​​

    • Track and report EEO compliance data as required by federal and state guidelines.

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By utilizing these labor compliance services, construction firms can minimize the risk of penalties, ensure project integrity, and meet regulatory standards seamlessly, allowing teams to focus on building with peace of mind.

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